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Top 5 ways to save time accepting packages at an apartment community?

Mail delivery can often be an unnecessarily complicated process, especially when it comes to rental communities. And this is why it is so important to have experts involved in helping you with this, and looking at the best ways in which this process can be streamlined, and made more efficient and effective.  Finding the perfect company to be able to provide these solutions is hugely important, and can make a massive difference to the way in which this process is taken care of. Postal Solutions is one of the leading companies that can help you with this, and it is important to take a look  at the different things that they offer, and how they can assist you in getting the perfect mail solutions. 

Postal Solutions offers comprehensive mail management solutions that meets your needs and helps to make for a more organised and enjoyable process all year round. You’ll never need to worry about your mail getting lost, misplaced, mixed up, or delivered to the wrong place. Here are the top 5 ways to save time accepting packages at an apartment, and these are the best options that Postal Solutions will offer.

1) Luxer One Package Lockers

Not only do Luxer One Package lockers look amazing and trendy and modern, but they are fantastically designed and fit for purpose. Ordering this package for your shared apartment community is surely something everyone will be able to get behind, and it can have a hugely positive impact on the way mail is delivered, sorted, organised, and received. When it comes to your mail, privacy and confidentiality are the key factors for you, and these are things that can be achieved with these stunning package lockers. As durable and well-made as they are striking, these are lockers that will improve any interior, and their durability ensures they will last a long time, and won’t need constant repair and maintenance.

But the main positive factor with these locker packages is the security they provide. Storing, robust, and with an excellent locking mechanism, you can rest soundly knowing that your packages are going to be safe and well looked after until such a time as you are ready to retrieve them, and you can’t ask for more than that!

2) Monitored Package Rooms

Alternatively, a monitored package room also provides an excellent option for safety and security within shared apartment communities. There are a lot of factors that you need to consider here, and this is something that plays a part in helping with this. Monitored package rooms provide a safe space where parcels and packages can be left, for the residents to then access whenever they need to. And, the fact that it is monitored provides an additional layer of security, and makes this an excellent choice for helping to improve mail delivery services in any apartment community.

These storage rooms come with 24/7 video surveillance, customer services, and digital package logging software. They make the whole process of retrieving and securing delivery of products to be an absolute joy, as well as improving things from the perspective of you, your clients, and everyone involved in the mail delivery process.

3) Contactless Delivery and Pick Up

Since coronavirus, the need to socially distance has increased, and contactless has become the new way of  the world. This is why it is becoming increasingly more important for companies, particularly those that are service based, to provide adequate contactless solutions, and give their customers the best and most comprehensive service imaginable. Now, there are a lot of things that play a role in this, and the way the Postal Solutions contactless delivery and pick up service operates is a key part of this process.

The packages are dropped off, then a notification is sent to the customer, who can then go to the lockers directly and pick up their package in person, using their phone. This is such a simple yet effective process, and one that can have a massive impact on the delivery process, making it significantly more efficient, whilst also maintaining safe and healthy social distancing parameters at the same time.

4) Outdoor Package Room-Kiosk

An outdoor package kiosk is one of the most beneficial solutions that can be used to make the most of this right now, and there are so many great ways of benefits to choosing this. The outdoor package room kiosk makes for an impermeable and secure Luxer Room capable of withstanding all weather conditions, and providing a secure environment for residents to be able to collect their mail and packages whenever they choose to. The great thing about these outdoor kiosks is that they provide a great overflow solution for high-volume deliveries, as well as providing an excellent option for buildings in which space is a premium.

And the best thing is that the whole thing comes equipped with iOS software solutions, allowing residents to be able to communicate and access via their mobile devices. It reduces package handling from staff and ensures that safe and secure deliveries are made and are readily accessible to customers whenever they need to retrieve them.

5) Luxer Fridge

Now, it is often the case that people will be sending or receiving perishable items, and these will include items that need to be refrigerated. As such, it is vital to be able to provide refrigerated lockers for these items to make sure they are kept secure and preserved as much as possible. With adjustable shelves, reliable refrigeration, and internal locking, this is an item that is essential for helping to provide that extra bit of service, and to help improve your delivery solutions. This high-quality and environmentally friendly refrigerator locker is an essential addition to any thriving apartment community, and should definitely be considered.

As you can see, these are five of the key ways in which Postal Solutions is dedicated to being able to save you time when it comes to accepting packages at an apartment community. These are some of the key ways of being able to achieve this, and there are a lot of things that play a role in helping you achieve this. Use these ideas to help make the mail delivery process more organized and impressive every day.

What are the Functions of Mail Delivery Management?

The process of sorting and distributing mail and packages to student housing apartment residents is something that requires great organization and skill to be carried out effectively. On a daily basis the U.S Postal Service is responsible for delivering large quantities of mail and packages, many arriving at student housing apartment complexes. In 2020 alone, the average number of mail that was processed and delivered on a daily basis throughout the U.S. was around 429.9 million. Imagine how much mail and packages tech savvy students are ordering for delivery.

With such high volumes of mail to process each day, it is no wonder that more residences, particularly those living in student apartment buildings, are outsourcing their mail services to professional third-party postal companies instead. This can reduce the risk of lost mail or damaged packages occurring, amongst the other millions of mail which the U.S Postal Service needs to process. 

With  more than 161.4 million addresses to service in the US, there are certainly going to be delays or errors that occur with such large quantities of mail to process. By outsourcing student housing mail delivery needs to a professional mail delivery management company, student housing apartment operators are able to focus their efforts on the leasing and managing, ensuring that any mail and packages are delivered promptly and securely. Let’s take a look at some of the functions of mail management in student housing.

Why Introduce Mail Management in Student Housing Accomodation?

Effective mail management is important when you are a resident in an apartment setting as there is an abundance of residents who want to live close to campus. It is particularly useful for students living in an apartment complex to know that any packages they order will be dealt with in a professional and timely manner. College students are likely to order online groceries and clothing, to keep up with the latest trends. In 2019 alone in the US, college students spent at least $9.5 billion on clothing and accessories combined, which would equate to a lot of packages being processed and delivered by the postal companies.

With this generation being tech savvy and able to order an abundance of goods online with a simple click, this enables the private postal companies to offer solutions that keep operators active, without mail delivery responsibilities, achieving the high level of service they can expect for this generation of consumers. College students do not have time to sit waiting around for a package to be delivered when they have educational and social commitment to attend throughout the day. Therefore the distribution and secure methods in which a private postal company can provide in a student housing apartment setting is certainly going to be beneficial for their needs.

It also enables the staff that work for the student housing residence be able to effectively deal with the large quantities of mail and packages that students are ordering each day. Instead of having to separately deliver each parcel to every resident they can allow the postal company to deposit the relevant packages in their secure mail room which will enable students to collect their mail accordingly. This helps to provide a smooth student mail management system for all.

The Importance of Mail Management in Apartment Housing

Given that a lot of people order online items now due to the increasing popularity of internet shopping, consumers now expect to have their packages delivered as promptly as possible. Consequently there is the need for a team of people to be responsible for the mail and package management for the apartment industry.

The Covid-19 pandemic saw a surge in online deliveries due to the majority of people spending more time at home browsing the web for items to shop. This has increased the number of packages that the postal service now has to accommodate regularly, which has somewhat altered the daily functions of mail management. There is less reliance now on just mail, but having to safely deliver a significant number of packages instead.

This has also been helped with larger retail companies offering quick postal deliveries on items. As a result consumers are much more willing to reshop with certain companies if their products are delivered efficiently and intact. As a result this has also contributed to the significant rise in daily packages that postal services now expect to deal with each day.

For the student housing apartment buildings to be able to keep up with the number of daily deliveries from postal companies, they need to provide a safe and secure area for postal workers to be able to drop off their deliveries without inconveniencing other residents and creating a hazardous area full of overspilling parcels.

The Introduction of Lockers as a Storage Solution

With the use of package locker solutions this enables the all carriers to securely deliver residents packages and avoids the need for staff to be waiting around for residents to claim their parcels. The introduction of secure lockers and package rooms enables the packages to be deposited in a secure manner which only the recipient of the parcel can access with a unique code. This enables the recipient to collect their parcel in their apartment complex when it is convenient for them and will not need to worry that it could be lost or stolen if it was placed in a communal setting instead.

The Benefits of Secure Lockers

The introduction of secure lockers and monitored package rooms in apartments provides a suitable alternative for residents to receive their mail and parcels in an efficient and secure manner. The benefits can be seen by both the residents and the staff working for the private postal company.

  • Provides a safe social distanced delivery solution, which is particularly important during a pandemic. Residents do not need to collect the parcel directly from the postal worker but will instead be notified by email and text when their parcel has been deposited in the locker and can collect it when it is convenient for them. This is particularly useful for a student who is not able to wait around for the delivery of a package.
  • Prevents scenarios whereby theft and loss can occur. The resident is provided with a unique secure access code to their locker which would not be accessible to other residents in the building. This help prevents packages being stolen and enables the postal worker to continue on with their day.
  • Provision of a safe and secure storage room. Where there is not the option of providing lockers as a mail solution, there is always the option of installing a 24 hour secure storage room fitted with security cameras which can only be accessed by residents of the building who are supplied with a unique access code to collect their relevant parcel. The use of the security cameras can help deter packages from being stolen too.
  • Private postal delivery companies can effectively manage their staff more efficiently. Instead of having staff waiting around to hand deliver parcels to residents they are instead able to securely drop off the package in the required locker and continue processing other deliveries. This enables the company to be able to keep up with their relevant target of mail and packages for the day and employ the services of their staff where they are required.
  • Postal company providing better customer service. The relevant mail delivery management company can instead deploy staff to work on 24 hour customer service, providing answers to queries and complaints instead of focusing on solely delivering items to residents. This provides the consumer with better customer support which can help boost popularity and efficiency for the postal company.

Why a Private Postal Company is Beneficial for Mail Management

When you outsource mail services to a private company there is a professional team on hand that is able to deal with any requests or queries. This is something that the postal service is not able to provide due to the sheer levels of quantity they deal with on a daily basis. With a private postal company you can easily expect the following.

  1. Access to 24 hour helpline, 365 days a year which is toll free for clients.
  2. Providing guidance on necessary documentations that are needed to collect packages.
  3. Reducing the stress of lost packages or theft with mail protection and ability to track packages on your cell phone.

The positives of efficient mail management enable the recipient to routinely receive their mail and packages in a timely manner. This can be particularly useful in an apartment setting like a student housing residence, whereby there are multiple flats. Postal Solutions is an example of a postal service that can provide effective mail and package solutions for an apartment industry. By utilizing a professional postal service the resident easily has access to the 24 hour helpline which is useful when they have any queries that need attending and to track their parcels accordingly. With the additional security that locker solutions provide in an apartment setting it enables the recipient to routinely track their order and collect their parcel at a time when it is convenient for them which is particularly beneficial in the life of a student.

Overall the implementation of a well managed mail and package delivery service is particularly important for student housing apartments where you have a large number of student residents, such as in student housing all living within close proximity of college towns and a university. Being able to effectively deal with everyday postal demands is something which the building managers need to deal with along with various other issues. By introducing the services of a third-party private postal company who can assist in delivering mail and packages in a safe and secure manner is certainly beneficial for all.

Get in contact today to help resolve your postal needs.

What are the Cost Savings of a Package Locker System?

Automated package and postal systems are becoming increasingly popular in settings like universities, libraries, mail centers, apartment complexes. While these systems are convenient for users, are they good for the companies that use and operate them? To give you an idea of whether or not a tool like this could work for you, this article will be exploring the cost savings of a package locker system. 

This sort of tool can come with other benefits alongside saving money, and they are often great for organizations that need tools to improve their mailing infrastructure. 

Fewer Employees

It takes a lot of individual employees to be able to successfully operate a traditional package system. Depending on the type of location you are operating, it is likely that you will need at least one employee to receive and give out packages. Larger companies and venues will require more team members, often having to deal with a lot of demand for their service, especially in the modern world.

Alongside receiving and giving out packages, universities and colleges will often have employees that drop packages off at each of the addresses they have on campus. While this is great for resident students, it can cost a small fortune for the establishment itself. With employees often being the single most expensive cost a company like this has to pay for, it makes sense that many universities are moving over to package locker systems.

Providing 24-Hour Service

There are a lot of people in the world who aren’t able to adopt a normal sleeping pattern. Whether this is because they work night shifts or are students who love to go out each weekend, it’s important for people like this to be able to access their packages on a 24-hour basis. Paying employees to provide this can be extremely expensive, with many universities and apartment communities having to offer higher rates of pay during unsociable hours.

This also works out great for businesses like libraries. Companies like this can struggle to take returns securely when they can’t stay open or keep employees on at night. A package locker can enable you to receive returns at any time that works for your customers, rather than forcing them to come through your doors at specific times. Apartment residents can collect their packages without needing access to the leasing office, 24 hours per day.

Higher Security

Security and cost are very important areas for any company that deals with other people’s packages. These factors can easily end up wound together, and it’s worth considering them when you are choosing a package locker system. Most package management systems like this have been designed to be incredibly secure. Thick doors and solid hinges keep packages safe, while alarms, CCTV, and other video surveillance tools prevent crimes from going unnoticed. This can be far more affordable than making a whole mail sorting area secure.

Of course, though, security can also help to prevent packages from being stolen and also assist with customer service responsibilities. The packages you take will no longer be the responsibility of the mail carrier once they come through your doors. This means that you need to protect them, and having them stolen or lost could result in payouts having to be made. While rare, it is best to keep your business protected from this sort of threat, working hard to ensure that your packages don’t end up in the wrong hands.

Less Infrastructure

Building roads, installing mailboxes, and having the other infrastructure you need to be able to handle package deliveries can be very expensive. This most applies to organizations like universities, though there are plenty of other companies out there that would also have to take similar steps.

Package room and package locker systems can solve an issue like this. Not only will they enable people to collect their own packages, but they will also solve the need for the infrastructure required for delivery. While this gives the recipient more work to do, this can often be more convenient for them. Students and those with jobs often can’t stay at home to receive a package, and collecting it for themselves can be far easier to work into their schedule.

Finding The Best Package Locker System

There are a lot of package lockers on the market nowadays, with this type of mail handling becoming increasingly popular. Companies like Amazon offer their own lockers, though this can be quite restrictive, and it will usually be better to look for one that you can control. You can find some of the main features to look out for below. Other companies too, like Parcel Pending and Package Concierge also offer options, although there is a clear leader in this space with Postal Solutions and Luxer One.

Security: Security is absolutely crucial when you are offering a service like package handling. You need to make sure that your package lockers have been built to withstand all of the latest criminal techniques, ensuring that they are strong and resistant to the worst punishment that they are likely to receive.

Convenience: Your users need to be able to get their packages with ease when they use your lockers. Touchscreens and barcode readers can make this process much easier, but you also need to make sure that your lockers have manual entry systems in place.

Hygiene: There has never been a time when hygiene was more important. Your package locker system needs to have controls that are easy to clean and use, along with being made from materials that won’t easily transmit viruses and other diseases. Of course, this is a benefit of most package lockers.

Flexibility: Alongside being convenient, your package lockers also need to be flexible. Being able to store things that need to be kept cold can be a big part of this, especially as more and more companies are offering food online.

As you can see, there are a lot of requirements that you need to fulfill when you are choosing a package locker system. Locker Solutions offers package lockers that meet all of them, excelling in every area and providing outstanding quality for years to come. This has made them a popular choice in a variety of different sectors, with their lockers and other package solutions being regarded as some of the best on the market.