Postal Solutions

Executive Assistant

SUMMARY

Seeking an Administrative Assistant to join our growing company. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace  and customer relationships. We are an established company offering 25-years of high-level customer service both internally and externally. Our ideal candidate will help us amplify our BRAINS philosophy by Bringing Random Awesomeness Into Normal Situation.

JOB ROLE

  • Provides administrative support to ensure efficient office operations.
  • Organizes and maintains files, reports, and other documents, ensuring accuracy and confidentiality.
  • Manages calendars for senior staff, including making travel arrangements.
  • Maintains events calendar and handles shipping and delivery of trade show materials.
  • Inputs and updates information in databases and spreadsheets.
  • Prepares meeting agendas and takes meeting minutes. Ensures follow-up actions are taken.
  • Coordinates logistics for meetings, including room setup and catering.
  • Uses word processing and presentation software to create and edit documents.
  • Operates and maintains office equipment and supplies.
  • Miscellaneous errands as assigned, including checking the P.O. box for mail a few times a week.
  • Researches as requested and compiles and summarizes information for reports or presentations.
  • Works closely with other colleagues as needed.
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • Ensures that deadlines are met and adapts to changing priorities.
  • Pays close attention to detials.
  • Presents a positive and professional image for the organization.

INCLUDED

  • Part-time, 20 - 25 hours per week, in our North Hills / Midtown Raleigh office.
  • $20 - $24 per hour.
  • Mileage reimbursement for work associated errands.
  • Partial cell phone reimbursement.
  • Flexible vacation (as needed).

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